2013 Continuation Subcommittee Meeting Summaries

February 2, 2013

The Certificate Subcommittee has been merged into the Continuation Subcommittee  since both subcommittees address business issues related to the continuation of the Alliance: specifically the need for a business plan. The subcommittee discussed various modules that could be applied to the initial train-the-trainer course.  The level of control that should be exercised over the standardized course was also examined.  A separate Internet version of the course was suggested.

March 1, 2013

The subcommittee indicated that the Alliance will create the core training program that will "serve as the standardized curriculum against which other course materials can be judged."   Therefore, the subcommittee discussed the components and various approaches used by both the Seafood HACCP Alliance model and the International HACCP Alliance model.  The subcommittee will research costs and potential fees employed by these models.  Individuals from universities and extension programs will probably constitute the initial wave of instructors for train-the-trainers modules.  The Alliance will develop criteria for approving this initial wave of instructors.  The subcommittee also discussed the need for Alliance members, and their organizations, to comment in support of the training outlined in the proposed rule.

March 29, 2013

The subcommittee continues to examine how there might be an insurance incentive resulting from the issuance of a course certificate.  The subcommittee also discussed recommendations to develop draft language that can be used by interested committee members to support the Alliance approach laid out in the proposed rule.  The subcommittee identified possible research avenues that will help with the development of a business plan.

April 26, 2013

Dawn reported that Jason plans to send the first draft of the business plan this week to subcommittee members.  Jerry suggested the subcommittee can begin to work on certain sections of the plan since that the template is available, and the economic analysis has been provided.  The economic analysis illustrated the number of facilities that will be affected by the proposed rule.  However more data is needed on the number of individuals who would invoke the "otherwise qualified" status - thus not being required to take the course.  The committee has enough data from other alliances and courses to ascertain current fees in the market.

August 2, 2013

The subcommittee discussed changes to the Alliance Protocol which was placed on the Sharepoint file.  All members were asked to submit comments regarding the international perspective.  A discussion ensued about instructors and the thought that there will be an initial surge of instructor candidates from various FSPCA committees and workgroups as well as Extension.  The train the trainer course was also discussed and also the concept of a two tiered fee system: One for government and academia, and one for private companies.

August 16, 2013

The committee discussed the following topics: status of tasks, instructor solicitation forms, review of protocol comments, fees, and forms.

September 13, 2013

The Continuation Committee discussed the task timeline for the Subcommittee from the Program Managers meeting in DC, August 30th.  The committee discussed a draft version of the "Vision" and "Mission" statements, and also discussed who can travel to meet face-to-face to work on the business plan.  Meeting dates and locations were discussed as well.

September 27, 2013

The Subcommittee discussed the task list from the Gantt chart that included the business plan, protocols, trainer qualification criteria, criteria to recognize other courses and a legal disclaimer.  The Doodle Poll results were discussed, and commencement of work on the Initial Recommendation Report was discussed as well.

October 11, 2013

The Continuation Subcommittee discussed how outreach activities should become part of the subcommittee's charge.  The efforts of the Animal Feed Subcommittee will have to be integrated into the efforts of the Continuation Subcommittee since the proposed Animal Feed Rule will be out soon.  The Animal controls curriculum will be based on the Preventative Controls Curriculum.   A face-to-face meeting to work on a business plan was placed on hold in favor of conference calls every other Friday.  The Foreign Agricultural Service (FAS) has expressed interest in the FSPCA, and has the capacity to become trainers, translate material, and fund instructor travel.  The subcommittee reviewed a DRAFT of the "Recommendation to the Steering Committee."  The Executive Committee asked the Subcommittee to put material in the Recommendation regarding additional standalone modules related to Allergen/Supplier Control/Sanitation.  Lastly, a motion carried making the certificate fee consistent with the Seafood HACCP Alliance at $50.

October 25, 2013

The Continuation Subcommittee discussed Business Plan Development, and clarified administrative roles for IFSH, IFPTI, and AFDO.  IFSH will continue to be the lead management entity, but a meeting is needed in December to further clarify the duties of each entity.  A Recommendation Report should be prepared by the Subcommittee and sent ot the Steering Committee by November 13th in anticipation of the Meeting in December in Washington DC.  The Animal Feed rules were discussed as well.

November 8, 2013

The Subcommittee discussed the Recommendation Report edits, and also the Feedback Chart that will be kept as a separate document.  The final edits of the Recommendation Report and approval of the recommendations will be made at the Steering Committee Meeting on December 9-10th.The Business Plan Draft will also be presented at the Steering Committee in December for review.

December 6, 2013

In preparation for the December 9-10 face-to-face meeting in Washington D.C. the subcommittee finalized the Recommendation Report and Business Plan Draft. In addition, revisions to the PowerPoint Presentation were discussed, including 1) Reemphasis on Supply Chain, 2) A lighter version of the Course for Senior Management, 3) Management Structure, and 4) Outreach Plan development.

December 20, 2013

Action items from the Steering Committee were reviewed and assigned to members, including: 1) Researching translation options and costs, 2) Researching certificate security issues, 3) Developing course review criteria, 4) Developing instructor criteria, 5) Developing an appeals process, 6) Researching publishing and distribution costs, 7) Consulting appropriate entities (e.g. AAFCO Board) in regard to Animal Course Certificates, and 8) Researching legal language for the FSPCA. Additionally, items to include in the Outreach Plan (SME Collection Form, Instructor Solicitation for Train-the-Trainer, Instructor Development Course) were considered.