2014 Continuation Subcommittee Meeting Summaries

January, 3, 2014

The subcommittee discussed issues regarding translating course material into Chinese and Spanish, Certificate Security, Course Review Criteria, Instructor Criteria, Appeals Process, Printing and Distributing of Manuals, and Animal Course Certificates.  In connection with the Business Plan, the Committee will consult with appropriate entities (e.g. IFPTI, AFDO) to flesh out the protocol and affected sections of the Business Plan.  In furtherance of the Outreach Plan, a form for the SME database will be created, and existing databases will be gathered for reference and to help determine how to best set up the FSPCA form/database.  Instructor solicitation for the initial train-the-trainer course was discussed in depth along with possible methods to finance travel costs

January 17, 2014

The subcommittee discussed the IFPTI and IFSH meeting to advance the projects in the Gantt chart and additional training documents that should be considered.  The Proposed Food Defense Rules were also discussed including Economically Motivated Adulterations, and the development of additional modules.

January 31, 2014

The subcommittee discussed the recent release of the Proposed Rule for Focused Mitigation Strategies to Protect Food Against Intentional Adulteration and agreed that it is important to make sure the requirements and expectations are identified and that training approaches are harmonized as much as possible.

Work continues on the development of the draft Protocol and Outreach Plan. New drafts are expected to be available at the next subcommittee meeting on February 14th.

Lastly, the upcoming Shakedown was discussed including the current count of invitees, the objective of the Shakedown, the process for choosing invitees and the opportunity for invitees to be utilized for future train-the-trainer and pilot sessions.

February 14, 2014

Updates on the Animal Foods Rules were given: 1) 6 editors are editing the human foods curriculum to be appropriate for animal foods and 2) the expected publication of final rules for both human and animal foods are on the same schedule. A draft “Instructor Candidate Profile Form” was shared and edits were suggested. Administrative roles and curriculum student feedback mechanisms were discussed and will be added to the draft Protocol for further review.

February 28, 2014

The Subcommittee is continuing development of the Business Plan/Protocol, SME Database Form and Outreach Plan. New final rule deadlines (Human Preventive Controls: August 2015; Intentional Adulteration Rule: May 2016) were noted.

March 14, 2014

The Subcommittee reviewed the FSPCA Instructor Responsibilities document. Suggested additions and edits will be incorporated into the next draft. SME and Instructor Candidate Forms were circulated as well and feedback was encouraged. Translation sources and possible funding opportunities continue to be researched.

April 11, 2014

The focus of the call centered on preparing materials for the upcoming Shakedown in May. SME and Instructor Forms, Outreach Plan, Instructor Steps and the existing PowerPoint will be updated and made available, in the form of handouts, at the Shakedown. The subcommittee agreed that train-the-trainer pilot sessions will follow after the Shakedown session to ensure trainers are ready to instruct once final rules are published. Discussions on how to better communicate FSPCA progress to the public included the use of social media avenues and quarterly webinars.

April 25, 2014

Preparations of materials for the upcoming Shakedown in May were discussed. As previously noted, the SME and Instructor Forms, Outreach Plan, Instructor Steps and the existing PowerPoint will be updated and made available, in the form of handouts, at the Shakedown. The Committee requested the Executive Committee secure legal language development for all Alliance communications.

May 9, 2014

Discussions centered on the Lead Instructor and SME Application Forms. Progress continues to be made with the goal of sharing those documents at the Shakedown for further input. The Subcommittee was asked to further review the Instructor Information Steps Narrative and provide editing suggestions.

June 6, 2014

The outcome of the Shakedown was discussed and Subcommittee members were asked to review the SME and Lead Instructor forms shared and collected at that meeting. Priorities were identified, including 1) revising SME and Lead Instructor forms, 2) obtaining legal disclaimers, and 3) reworking the Instructor Narrative.

July 18, 2014

Guest, Craig Kaml, Ed.D, gave a presentation on the types and purposes of course assessments. The Continuation/Outreach Subcommittee continues to discuss the need for assessments as part of the training. Kathy Gombas, the new FDA point of contact for Technical Assistance, was invited to this and future Continuation/Outreach Subcommittee meetings. The Subcommittee recommended reactivation of the Website Subcommittee to create a strategy and timeline for a Q&A section of the FSPCA website.

August 29, 2014

A discussion in regard to the pros and cons of assessments was had. The subcommittee will report results of this discussion, and their recommendation, to the Steering Committee. It was recommended to go live with the SME form as soon as criteria for selecting SME could be developed. Remaining discussion focused on preparation for the face-to-face Steering Committee meeting in September. Items included the draft certificate, instructor workflow, learning management system, catalog structure,  course registration forms and outreach.

September 12, 2014

The Continuation Subcommittee discussed the draft SME Application online form and timeline. Based on feedback from the September Face-to-Face Steering Committee meeting, the form continues to be developed and refined. A Sub-Working Group was established to develop the SME Criteria. Further action items were identified, including, 1) the formation of a SME Selection Committee, 2) development of criteria for the Selection Committee and, 3) the process the Committee will follow when reviewing SME applicants. Marketing the call for SME applicants was discussed and talking points are being gathered for strategy. A list of items that should be considered in the FSPCA budget over the next 2 years was developed and will be reviewed by the Subcommittee.

October 10, 2014

Progress on the SME Application form and marketing plan were discussed. The Subcommittee continues to review and develop the Instructor criteria and complaints/appeals policy and forms. A separate meeting was deemed necessary to discuss who will handle appeals and complaints, and how that committee will function. In New Business the posting of the Curriculum Outline on the FSPCA website, along with a letter emailed to Trade Associations outlining the accomplishments of the Alliance, was noted.

October 24, 2014

To avoid confusion the following terms will used from this point forward: 1) Food Safety Expert (FSE) – formally Subject Matter Expert (SME) and 2) Food Training Models, instead of study models, food model examples or example food models.  The FSE Application form continues to be edited and the subcommittee has now given priority to the Instructor Application form. Marketing points for outreach to enlist FSEs and Instructors is in development. The timeline shared with the group provided goals and deadlines and reiterated the need to keep work moving in order to meet those deadlines. Course evaluations questions are being formulated and will be discussed in detail at the next meeting. A report of the Website subcommittee meeting was given and a webinar to demonstrate data base vendor capabilities was requested. Date TBD. Details of Instructor Skills Training will be discussed at the next meeting.

November 7, 2014

A quick overview of the database vendor capabilities webinar was discussed including the need for business requirements being defined for vendor estimates. The FSE and Instructor Application forms, as well as the FSE engagement letter continue to be developed and will ultimately be posted on the FSPCA website. The FSPCA technical assistance was discussed, focusing on the need to define what it is and is not. Swanson gave an update on the progress of the curriculum and transitioning the curriculum to instructor manuals and exercise guides with the help of IFPTI. Outreach to Extension Deans and Directors was discussed and included the need for an information webinar for that group. A list of dates and locations for the Train-the-Trainer sessions was requested and will be discussed on future calls.

November 21, 2014

Continued work is being done on the Food Safety Expert form, web application and talking points. The subcommittee will now focus efforts on the Instructor Application Form content and beta test. Topics for the December face-to-face Steering Committee meeting were discussed and include, 1) walking though both the FSE and Lead Instructor online application forms and outputted data from those forms, 2) updating members on the Technical Assistance Network (TAN), 3) a live demonstration of the IFPTI Learning Management System (LMS) and, 4) showcasing printed samples of manuals and guides.

December 19, 2014

Details of the December face-to-face meeting were discussed and action items were noted. Based on discussions, the Alliance Business Plan and business requirements of the technical assistance network will be revisited and updated.